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HubSpot·Software Engineer·Onsite - System Design / Architecture·Intermediate

Intermediate
Apr 2026

Summary

Round 2 at HubSpot was a system design problem centered on a weather service. The core challenge was handling stale data from an external API that only updates hourly, while keeping the frontend fresh within a 10-minute window.

Questions Asked (1)

Q1

Design a weather service where the frontend must display data no older than 10 minutes, given that the upstream data source (NWS) publishes updates hourly as a zip file. How do you handle cases where the upstream hasn't refreshed yet and your fetch returns stale data?

System DesignAPI & IntegrationsTechnical Trade-offs
Author's notes

The stale data handling part is where I think I undersold myself.

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AI HintsAI Generated

Suggested Approach

Start by clarifying the requirements and constraints, then propose a caching layer with a TTL of 10 minutes that serves the most recent data, even if it's older than 10 minutes, while implementing a background refresh to fetch new data as soon as it's available. Discuss trade-offs between freshness and availability, and how to handle stale data gracefully with appropriate headers and monitoring.

Pro tip: Mention that you would include a 'data age' indicator in the API response and frontend, so users and downstream services are aware of the data's staleness, and set up alerts for when data exceeds a threshold like 2 hours to detect upstream issues.

1. Clarify Requirements and Constraints

Confirm the 10-minute freshness requirement, understand the upstream update schedule (hourly zip), and identify acceptable staleness thresholds and failure modes.

2. Design Caching and Refresh Strategy

Implement a cache with a 10-minute TTL that stores the latest processed data. Use a background job to periodically check for new upstream data (e.g., every 5 minutes) and update the cache when new data is available.

3. Handle Stale Data Gracefully

When the cache is older than 10 minutes, still serve the stale data but include metadata (e.g., timestamp, age) and log/monitor the event. Optionally, return a warning header or status code to indicate staleness.

4. Ensure Resilience and Monitoring

Add retries and exponential backoff for upstream fetches, set up alerts for prolonged staleness, and provide fallback mechanisms (e.g., last known good data) to maintain service availability.

5. Discuss Trade-offs and Alternatives

Acknowledge the trade-off between strict freshness and availability, and consider alternatives like pushing updates via websockets or using a CDN with stale-while-revalidate, but justify your chosen approach.

Key Points to Mention

  • Cache with TTL and background refresh to decouple frontend from upstream update frequency
  • Serve stale data with metadata (timestamp, age) and appropriate HTTP headers (e.g., Warning, Cache-Control)
  • Monitoring and alerting for data staleness to detect upstream issues
  • Trade-offs between freshness, availability, and complexity
  • Handling upstream failures with retries and fallbacks
  • Consideration of user experience and transparency about data age

AI-generated suggestions, not part of the candidate's original notes. May be inaccurate — verify before relying on them.